1.      Discuss the information sytems development plan- purpose, scope, and objectives. Give your opinion and reflections (at least 500 words).

Company Y started their information system by using information technologies with regards to their problem of not having a sales department. They were planning about having a system that would enhance their control and monitoring system which is the warehouse stock system. And that was started in the accounts department having processes of Payroll, Accounts Payable, General Ledger, Financial Modeling and Standard Costing for eliminating and automating redundancy and repititive manual processes. On those sites, the choice of their software or the system they used was supported by the American sister company where MIS (Management Information System) was formed and were responsible for installing software produced by the American sister company. MIS (Mangement Information System) department were trying to employ  a programmer which would be responsible for main coding of the system and make some improvements to the existing software by adding a modules for purchasing and distribution all of which were produced in-house. At that time, MIS (Mangement Information System) department consist of a director Mr. Zimmer, two full time members of staff and 12 part time members of staff was set up.

The company constructed a system that is suite in the sites aside from the other one. Having a control and monitoring system was their focus for eliminating repititive manual processes which is very time consuming in reviewing accounts. So they made a plant inventory control system to replace classic card based in warehouse stock system for assurance and accurate records. But they specified a software  that was not flexible for the needs of the company. What they did was they plan to buy a package of software and try to modify for betterment and improvements in the system.  They try to modify the system and cut down into 4 to 5 products that they could run in MRP system. In their information technology, they were having a problem of responsive time of the machine but then even though they get hard time in guessing right information they still try to fix those kind of problem in their system and information technologies.

Company Y wanted that their system would easily be accessed and have an informational inventory system with regards to their needs and what they wanted to happen then when it ‘s done constructing. Sufficient and accurate records was wanted by the Company Y. They wanted to control and monitor products and accounts easily, build a system that is fair in the needs of the company. MIS department was responsible for information system management of the company. They try to help the company about their problems in terms of information technology and information system management. Accomplishments of the sytem was to enhanced, develop, and improve the classic card based in warehouse stock system. MIS (Management Information System) were capable enough to do their job for the needs of the company. They try top fix problems like machine resposive time and human error in keyboarding. The MIS had fair enough for providing the system needs of the company.

2. Comment on the Relationship of IS and the organization

            First, we will define what is IS and the organization? According to Wikipedia, Information systems are implemented within an organization for the purpose of improving the effectiveness and efficiency of that organization. Capabilities of the information system and characteristics of the organization, its work systems, its people, and its development and implementation methodologies together determine the extent to which that purpose is achieved while the Organization is a stable, formal, social structure that takes resources from the environment and processes them to produce outputs. Capital and labor are primary production factors provided by the environment. The organization transforms these inputs into products and services return for supply inputs. An organization is more stable than an informal group in terms of longevity and routineness. Organizations are also social structures, because they are a collection of social elements, much as a machine has a structure—a particular arrangement of valves, cams, shafts, and other parts. From this two definition we can see clearly that the relationship of IS and the organization is to work together to achieve the same purpose of improving the system.  

Information systems must be aligned with the organization to provide information that important groups within the organization need. On the other hand, the organization must be aware of and open itself to the influences of information systems in order to benefit from new technologies.

Information is the means of support of any organization. Any damaged or lost of data can cost disruptions in several business activities which can lead to financial losses, law suits and any other possible damage that no one can ever imagine. Information System which differs from any other system comprise hardware, software, data, applications, communication and people which is the head that could help the organization to better manage and secure its critical corporate, customer and employee data. It also improves integration and work process.

            The way information is managed and being used is very much a product of the culture and the management style of the organization. Any changes in the organizational structures and methods of using human resources, together with the virtually universal implementation of information technology, could have a significant effect on the way information is perceived and used by organizations. Current management thinking puts information and cross-functional access to information at the core of business operations. An adaptive’ corporate culture encourages employees to work at their highest achievement level and is able to absorb change. This kind of culture, which is thought necessary for long-term growth, has characteristics in common with an information culture. Information systems are being implemented to gain competitive advantage: the management of these systems and their content are seen is seen as crucial to their effectiveness; corporate know-how, human resources, and information systems are being identified as hidden assets and are now emerging from hiding.

            Therefore (IS) Information system needs the organization and the organization also needs the (IS) Information system to support, unite and achieve the common goal. Whatever decision they may possess may affect to their work.

5.       Give your reflection on the ethical issues relating to the given IS planning and implementation. (at least 300 words)

The given IS planning and implementation has caused some ethical issues in the workplace. The employee in the supervisor and managerial level seems to be not productive. The company has enough training and workshops that might help the employees in achieving the goal of the company but the problem are the employees who didn’t turn up during such important activity.

In an Inventory System, employees must be precise in their work in order to achieve the aim of the company. The ethical issues in the Inventory Management occurs when the employees don’t understand on what they were doing, as a result, transactions went wrong. They also don’t know whether it is an error or a glitch. After two days, they start pinpointing at themselves why there isn’t an existing transaction happens.

To deal with the ethical issues, the company must required a series of trainings about the work, equipments to be used and how to operate them, ethical behaviors at workplace, at people, and at the company.  

The best way to implement and enforce ethical and social responsibilities in the IT environment is to educate IT professionals and also non IT Professionals. When you are a non IT Professional, you must have a minor knowledge about Information Technology in order not to have a gap between you and your co-worker or the company. When you feel that your work seems to be difficult in terms of the topic, you must consult your manager or somebody you knew that has a greater knowledge in your topic. Don’t just stare at your report hoping that someone render their knowledge about your topic, you must be in the first move in order to diminish pinpointing at others, transaction errors and unethical behaviors at the workplace.

3. Describe the impact of IS and give your own reflection (300 words)

The information system has been helpful because they can easily control the stocks they are distributing. There is a fair and equal or efficient distribution of the stocks. The production had learned to reuse the excess stocks before they could ask for another one. Before the plant supervisors never have to worry about how much stock they had, they have now because the system works that way. The system needs to know what they are using, how much they use, when they use it so they can tell the warehouse what to give them. Because production supervisors never been used to keeping their stocks and they are finding that sort of thing very difficult for them.  With the new system, they can actually look at a transaction  and, quite easily, see who’s actually entered it. They can easily trace who is to blame. And know if that person have the authority or not. The information system had help the warehouse to make it a lot easier for them to track down who’s been responsilble for doing something. The MIS have a plan in replacing it a new system because some of them could not actually work with the system. The MIS had the wrong move or process in changing the system because, first they should have looked at the warehouse, then they should have looked at the production and then they should have designed the system, not made changes and then look at production and then look at the warehouse which is what they did. They tackle on problems but there are some undermining of the new system.

I guess the one that fully understands about the system was the warehouse, it was an advantage for them in using the system. the advantage is in the production because the system can only produse what amount or number of stocks they need. They can no longer ask anytime and they are also disciplined to use the stocks more effiecient. they have to reuse and recycle stocks instead of throwing it in the trash.The production have a hard time in understanding and familiariazing about the system. the system had helped the production to be productive in an efficient way.

4. Elaborate all the negative impact of of the IS in the organizations and give your justified suggestions such that they can be reduced or avoid.

 

-   machine response time

-   stock accuracy

-   inventory balance accuracy

-   bad information

-   people who are less keyboard able

-   dependent on co-workers

-   teamworks

-   manager problems

        The problems that the people working  in the system is that the machine response time is very, very slow which makes the people wait for a long period of time which also results to insufficient stock accuracy and low on inventory balance accuracy. The system also doesn’t give the precise information so the people are having a hard time second guessing the right information.

       Another problem that the company is facing is that not all workers there are keyboard able, which is a very big disadvantage in the system, because it will take a lot of time in the keyboard if the people that are working are slow in using their keyboard  which leads to depending on their co-workers, this will give a big problem because their co-workers has their own task but they would be distracted by the workers who are depending on them.

       Teamwork is important in the system because they need all the help that they can get from the people that are working on the system, but what they have now are workers that are dependent.  Some of the people are not performing well on their tasks because they cannot see any improvement on the system that they are working. The managers are also partly responsible for this situation. They should be responsible enough to manage the system, but what they are doing is discouraging the workers by not appreicating the importance of transaction accuracy and timely transactions.

     What the Information System should do is to improve it’s system for it to be more accurate, train the people who are not worthy enough to work with the system, construct a group of people  to work together for them to be able to form a teamwork and focus on the priority, which is producion.

'nano man ka NANO TECHNOLOGY?.....

What is Nanotechnology?

     Nanotechnology is the study of the manipulation of extremely small matter, including atoms and molecules. Anything being developed or produced with the help of nanotechnology usually has one dimension that is at least 1 to 100 nanometers in size. To put it in perspective, if a meter was the Earth, a nanometer would be a marble. At such a small stature, quantum mechanics becomes an invaluable asset when observing the interactions between singular molecules and/or atoms. Nanotechnology can be applied during the production of semiconductor chips, in which small molecules of matter are laid out onto a tiny conductor chip, forming a vast matrix of connections that is practically invisible to the human-eye. This technology has laid the foundation for the Human race to be able to produce new materials on the nano-scale, allowing for extreme manipulation of even the most fleeting details within a molecule. There is even investigation into whether or not we will be able to directly control matter on a molecular or atomic scale. This technology may sound like a god-send, but imagine a scenario where the entire Earth is reduced to a pile of grey dust. The culprit, a self-replicating nano-robot, is impossible to see or kill. This nano-robot would need energy to self-replicate, and would thus search for the energy in its environment. The result would be an exponential explosion of nano-bots with an unsatisfiable hunger for anything. The arrival of this technology could either be a blessing or a plague, but we get to choose which one we want.

            Nanotechnology is the engineering of functional systems at the molecular scale. This covers both current work and concepts that are more advanced. In its original sense, 'nanotechnology' refers to the projected ability to construct items from the bottom up, using techniques and tools being developed today to make complete, high performance products. 

kEviN aS aN i.t oNe

blogging oneself describes your feelings

 

hey kevin here.....  18 years old.... taking up Bachelor of Science in Information Technology residing at P-2 Lumbo, Valencia City. Being a student of Central Mindanao University is a challenge to myself that I should pursue enough in my studies. Life is not always success  but sometimes failure to be able to build your knowledge and mind in a way of having a decisions of thinking critically... move up your past, shape up you present, and prepare for a better future...